Volunteer Agreement
VOLUNTEER REQUIREMENT
EACH DOLPHIN FAMILY is required to commit to and complete one volunteer shift for each meet you have a swimmer participating in and additionally must complete at least 6 shifts or 6 points. This includes Meet of Champions and All Stars, if your swimmer makes it. It is the goal of the Quail Valley Swim Team Board to run smooth and effective meets, as well as have family involvement. We ask all families to pay a $200.00 deposit. This deposit will only be charged if you Fail to fulfill volunteer requirements. In addition, "no-showing" a job may result in your swimmer(s) being ineligible to compete in current season swim meets. If you fail to meet your requirements and fail to pay your deposit your family will not be allowed to register the following year.
Swimming with the Dolphins is affordable because our team is run by volunteers. Some of our families choose to volunteer all season (and beyond) on our Dolphin Board, which we encourage and appreciate. The Board plans and coordinates our meets and events, hires coaches, and works with the SHRSL league to make our team run. But when it comes to swim meet days, it takes about 100 volunteers per meet to run an efficient and successful meet, so we need everyone!
How to Volunteer
Our meets are posted on our website, but are generally each Monday evening from Memorial Day through the end of June. Specific meet time and other information is emailed out and posted on our website before each meet, but for planning purposes, expect that first-half volunteers usually arrive around 3:30-4:00 PM, and second-half volunteers arrive around 6:00 PM. Times vary for home and away meets.
Any adult member of your family may volunteer at our meets (minimum age is 18). A few jobs, like Stroke Judge, require in-person training, but most of our jobs are easily learned from our experienced volunteers or from our website. Some example jobs: Timers, Age Group Parents, Scorekeepers, Awards, Ready Bench Coordinators, and Set-Up/Clean-Up Teams.
Most jobs are half-meet jobs, except Age Group Parent (this position must be done by an adult who has had a background check) which lasts for the whole meet (but this gives you great flexibility for watching your swimmer(s) at the meet).
We understand that fitting volunteer shifts into your busy family and work schedule requires planning. We sincerely appreciate all of the effort to help ensure this season runs smoothly.
Arriving on time for your chosen shifts is required for your volunteer commitment. If you are unsure about which jobs might be best for your family’s volunteers, our volunteer coordinators are happy to make suggestions.
Volunteer signup is completed on our Swimtopia site. You will want to sign up early. Some positions fill up very quickly.
